EVV Software

CareVoyant EVV Software is integrated with intake, authorizations, scheduling, billing, and payroll. CareVoyant sends EVV data to all state-designated aggregators, meeting all federal regulations, state regulations, and payer regulations. CareVoyant eliminates manual workarounds and reduces claim rejections, improving your agency’s cash flow, operational efficiency, and bottom line.

 
 

21st Century CURES Act mandates states to implement an EVV system by January 1, 2021 for Medicaid personal care services and by January 1, 2023, for home health care services that require an in-home visit by a provider.

States have chosen to implement different EVV data aggregation models, some with open model state EVV, and some using a state-mandated external vendor. This approach has made it difficult for Home Care Agencies to keep up with compliance requirements by forcing them to use one Home Care Software for agency management and another for EVV. Using multiple solutions leads to redundant data entry, errors, increased manual efforts, and rejected claims due to mismatch with service verification records.

CareVoyant's Integrated Home Care Software collects all state-mandated EVV data in ONE Software and sends it to any EVV Aggregator designated by the state. The unified interface eliminates manual efforts and errors, reduces claim rejections, and improves your Home Care Agency's operational efficiency.

Blog: Selecting the Right EVV Home Care Software

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How to Achieve EVV Compliance with CareVoyant Home Care Software
How to Achieve EVV Compliance with CareVoyant Home Care Software

Learn how CareVoyant simplifies EVV compliance for home care agencies with advanced tools to track visits, improve accuracy, and meet state and federal regulations.

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Customer Testimonials

What people are saying about our enterprise solutions

 
 

A versatile product for home care agencies with unique needs

Before CareVoyant, we did not have a product that could meet all of our needs. CareVoyant is very customizable and a robust option to address unique service lines. My agency has been able to integrate specialty program content into CareVoyant's highly customizable care plan and create very specific care plans for private care clients. Their EVV works very well and has been been readily adopted and utilized by even the most technologically challenged caregivers.

Jean Gonynor, Administrator

Robust, yet easy to use comprehensive & customizable software!

CareVoyant allows multiple admissions (one for each payer) within One Patient Medical Record. All of its components including intake, scheduling, clinical, Document management, Reports (automated reporting can be set up to receive reports as needed or desired), KPI Dashboards, EVV, billing, payroll etc are very well designed to maximize workflow. It has great support and development teams, they help within minutes, and they are always open to suggestions for enhancements.

James Martin, RN/CEO Administrator

Extremely powerful features and functionality

We are using CareVoyant at our organization for Private Duty Nursing service line for nearly 1,000 nurses and over 2,500 shift/week. Features we love in the software is CareVoyant's web-based solution that has exactly what we were looking for scheduling, tie-in between schedule & authorization, advanced real-time monitoring capabilities, flow sheets, integrated eMAR and eTAR, alerts, EVV/Mobile clock's w/GPS validation & tracking, integration of other service lines.

Brian Rigsby, IT Director

One EVV Software for All Aggregators and Service Lines

One EVV Software for All Aggregators and Service Lines

CareVoyant Home Care Software interfaces with all state-approved aggregators for all service lines, so you only need ONE EVV-compliant platform to meet all state and payer requirements.

  • Headache Free Compliance: ONE Home Care Agency Software to meet all regulatory requirements for all home-based services.

  • Automatic Synchronization: Sends EVV data to all aggregators including HHAeXchange, Sandata, Tellus, AuthentiCare, CareBridge, and Netsmart so you don’t have to.

  • State-approved EVV: Interfaces with all state-designated EVV aggregators so your agency is never left behind.

Real-Time Visit Verification

Real-Time Visit Verification

Caregivers can use on-the-go devices to record visits in real-time, ensuring accurate reporting.

  • GPS Tracking: Integrates with scheduling to track location at the time of verification.

  • Clock-in & Clock-out: Real-time view of clock-in and clock-out data is provided with timestamps, so visits are automatically verified.

  • Service Verification: Automatic visit tracking, caregiver and client signature verification, and log of services provided creates a complete picture for compliance reporting.

  • Multiple Options: CareVoyant Mobile App, FVV, Offline Mode, and manual verification.

Integrated EVV Software

Integrated EVV Software

CareVoyant’s full suite of integrated features for home care agencies stands out. CareVoyant EVV Software is integrated with intake, authorization, scheduling, billing, and payroll to improve your agency’s operational efficiency.

  • Intake: Collects accurate demographic, payer, authorization, and care plan data.

  • Authorization: Tracks authorized services and times for each patient to prevent scheduling unauthorized visits.

  • Scheduling: Integrates with authorization to efficiently schedule authorized hours and services.

  • Mobile App: Integrates with scheduling to auto-verify location, time, patient, employee, and services at the start and end of a visit.

  • Billing: Pulls and sends all EVV data automatically to reduce billing time, create clean claims, and improve timely reimbursements.

  • Payroll: Integrates with employee data to ensure accurate and timely payroll every time.

User Friendly Experience

User Friendly Experience

CareVoyant’s Web and Mobile App Intuitive UI (User Interface) makes it easy for caregivers to clock in/out, update tasks, and confirm visit location and details for increased transparency and accountability.

  • Intuitive Design: Easy for non-tech savvy users to perform all required tasks and focus on care delivery.

  • Offline Mode: Mobile App EVV solution has offline mode for areas with poor connectivity to reduce data re-entry and missed visits.

  • HIPAA-Compliant: CareVoyant’s data collection and storage is HIPAA-compliant for secure care delivery.

Robust Reporting and Auditing

Robust Reporting and Auditing

CareVoyant EVV Compliance Software creates ready-made reports and audit trails, ensuring your agency is always transparent and accountable.

  • Customizable Dashboards: Track visit details, compliance performance, billing statuses, and so much more on various customizable dashboards.

  • Automated Alerts: Administrators and caregivers receive alerts for incomplete or missing visit information.

  • Audit-Ready: All data is easily accessible through robust reporting for surveys and audits.

All Services, States, and Payers

All Services, States, and Payers

CareVoyant provides Home Care Software for all home-based services and meets regulatory requirements for all states and payers. Whether your home care agency provides multiple services in multiple states, or just one, CareVoyant has you covered.

Improved Accuracy

Improved Accuracy

CareVoyant can help your agency eliminate manual workarounds in visit verification. By automatically collecting precise EVV data and sending it to state-designated aggregators, your agency benefits from clean claims, timely reimbursements, and accurate payroll.

Operational Efficiency

Operational Efficiency

Streamlining your home care agency’s operations has never been easier. CareVoyant Home Care Software simplifies EVV through integration with intake, authorization, scheduling, billing, and payroll. Robust reporting and dashboards allow you to be survey-ready, and to make insightful decisions about every aspect of your business.

Enhanced Productivity

Enhanced Productivity

From top to bottom, your employees can be more productive with CareVoyant. User-friendly web and mobile features allow field staff to pay more attention to their patients. Robust back-office tools use automation to reduce manual tasks, freeing up time for administration to spend on other important duties. Executives benefit from CareVoyant Home Care Software by ensuring their agency is productive, compliant, and efficient, improving their agency’s bottom line.

 Frequently Asked Questions

  • EVV (Electronic Visit Verification) is a system that verifies home care visits by tracking caregiver check-in/out times, locations, and services provided. It is mandated by the 21st Century CURES Act to ensure accurate service delivery and prevent fraud in Medicaid-funded personal care and home health services.

  • CareVoyant EVV Software is fully integrated with state-mandated aggregators and ensures compliance with federal, state, and payer requirements. It automatically collects and submits EVV data, reducing errors, manual work, and claim rejections.

  • CareVoyant seamlessly integrates with all major state-approved EVV aggregators, including:

    • HHAeXchange

    • Sandata

    • Tellus (now CareBridge)

    • AuthentiCare

    • Netsmart

    This ensures that your agency can use one platform to manage all EVV requirements without switching between systems.

  • CareVoyant provides multiple real-time verification options, including:

    • GPS tracking for accurate location data

    • Clock-in/out verification with timestamps

    • Electronic signatures from caregivers and patients

    • Offline mode for areas with limited connectivity

  • CareVoyant integrates EVV with billing, ensuring all data submitted for reimbursement is accurate. By automatically syncing visit details, caregiver information, and service verification, the EVV Home Care Software eliminates mismatches that lead to denied or delayed claims.

  • Yes! CareVoyant EVV Software is designed for multi-state and multi-service home care agencies. Whether your agency operates in multiple states or provides different home-based services, CareVoyant EVV Home Care Software ensures compliance with all payer and regulatory requirements.

  • CareVoyant EVV Home Care Software eliminates redundant data entry by integrating intake, authorization, scheduling, billing, and payroll into ONE platform. This automation reduces manual efforts, improves accuracy, and streamlines agency workflows.

  • CareVoyant offers a user-friendly mobile EVV solution, including:

    • Mobile App for real-time clock-in/out and visit verification

    • Fixed Visit Verification (FVV) for caregivers without smartphones

    • Offline mode to ensure data is captured even in areas with poor network connectivity

  • Yes, CareVoyant follows strict HIPAA-compliant security protocols to protect patient and caregiver data. All EVV records, visit logs, and reporting data are securely stored and transmitted.

  • Getting started is simple! Schedule a demo with CareVoyant to see how our EVV-integrated home care software can improve compliance, efficiency, and cash flow for your agency.

To learn about CareVoyant or to schedule a demo of our home care agency management software, contact us.

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